URL: Note: make sure Outlook is either running in Online mode or set to download all mail in Cached Exchange Mode. Read the Knowledge Base article on for more information. This article describes the process of archiving your Outlook data. There are several ways to do that: • • manually • • automatically • • • • When you archive folders, you are moving the items from their existing folder into an archive type of personal folder file (PST). Answer: Right click to the Mac Mail folder containing emails and use the “Export Mailbox” option to save it into mailbox file. Do the same for other folders to archive them then use the main program guide. Sep 7, 2013 - I like Outlook Email Archive X because I can drop emails back into outlook because they're stored in.eml files. These are also indexed using. By default, Outlook saves archived items in the following location: • For Microsoft Windows Vista/7/8, Outlook: Documents and Settings Local Settings Application Data Microsoft Outlook archive.pst • For Microsoft Windows NT 4.0: Profiles Local Settings Application Data Microsoft Outlook archive.pst You can change the file name ( archive.pst) and location so your Outlook items are archived in any other location of your choice. Photoshop plugin for ico format. The file archive.pst is just like any other file which means that it can be added to your Outlook client or removed from there. Read the Knowledge Base article on for more information on how to open the archive.pst file in Outlook. ![]() Items are considered old enough to archive when they reach the age you specify. Read the Knowledge Base article on for more information. How to archive your folders manually To immediately archive a folder, use the following steps for your version of Outlook. For Outlook: • Go to the File tab on the Ribbon and click Info. Virus removal software for mac and windows. • Click Cleanup Tools, then choose Archive. • Select the folder you want to archive, and set the desired options. How to archive your folders automatically You can automatically archive individual folders, groups of folders or all Outlook folders. The process runs automatically whenever you start Outlook. The AutoArchive properties of each folder are checked by date and old items are moved to your archive file. Items in the Deleted Items folder are deleted. Several Outlook folders are set up with AutoArchive turned on. These folders and their default aging periods are: • Calendar (6 months) • Tasks (6 months) • Journal (6 months) • Sent Items (2 months) • Deleted Items (2 months) • Inbox, Notes, Contacts, and Drafts do not have AutoArchive activated automatically. In Microsoft Outlook, the default AutoArchive setting for the Deleted Items folder is to permanently delete old items. When you configure the Microsoft Office Outlook Archive settings to permanently delete all old items, an Archive.pst file is automatically created even if you did not specify one to be created. To turn on AutoArchive in Outlook: • Go to the File tab on the Ribbon and choose Options. Choose the Advanced options group in the Outlook Options window. • In the AutoArchive section, click the AutoArchive Settings button. • Select the Run AutoArchive every checkbox, then type a number in the days box to specify how often the AutoArchive process will run. Select the Prompt before AutoArchive checkbox, if you want to be notified before the items are archived. • In the Move old items to box, type a file name for the archived items to be transferred to, or click Browse to select from a list. Now that you have turned on AutoArchive, you must set AutoArchive properties for each folder. To set AutoArchive properties for a folder: • In the Folder List, right-click the folder that you want to automatically archive, then click Properties. • Click the AutoArchive tab and select Clean out items older than. Type a number in the Months box to specify when items should be automatically transferred to your archive file. • To specify a file for the archived items to be transferred to, click Move old items to, type a file name for the archived items, or click Browse to select from a list. Possible problems with archiving Note that the Message Modification date is used by the AutoArchive feature to determine which messages are archived. When you archive a mail folder, Microsoft Outlook determines the message age from the Sent date/time, the Received date/time, or from the message's Modified date/time, whichever is later. Moving or copying the files is considered to be a modification.
0 Comments
Leave a Reply. |